Cygnus has provided management support for hundreds of events of numerous Government and private clients. We are known for planning and staffing flawless events that include conferences, workshops, symposia, seminars, committee meetings, grant review cycles, advisory panel sessions, and exhibit presentations. Cygnus offers services to facilitate every aspect of event planning and management. The number of participants at our events has ranged from 20 to 4,000. To plan a successful meeting, we search and recommend potential meeting sites; negotiate facilities and support services contracts; correspond with participant, speakers, trainers, and exhibitors to coordinate registration, travel arrangements, and participation; and design program formats and develop agendas.

To ensure that our clients’ events run smoothly, our staff members provide onsite support to participants; provide expert facilitator support for conducting meetings; manage audiovisual equipment; coordinate exhibitions and special events; assist with personal needs of participants; and process continuing education credits, expense reimbursements, and honoraria for participants. We also develop and assemble all the publications and materials clients need – before, during, and after the meeting or conference – including promotional, invitational, and registration materials; online, mail, telephone, and onsite registration procedures and materials; briefing books, research papers and reports, and other relevant background materials; name badges, tent cards, participant lists, and agendas; slides, posters, and other visual aids; and transcripts, proceedings, and meeting summaries. Representative meeting and management support contracts include:

  • Meetings Management and Logistics, Materials Development, and Research Support Services for AHRQ
  • Logistical Management Support Services to the Secretary’s Advisory Committee on Infant Mortality (SACIM) and Healthy Start Panels (HSP) for HRSA
  • Technical Support Services for the Division of Basic Sciences at NCI
  • Support Services for Interagency Coordinating Committees and Other Committees for NIDDK
  • Conference and Publications Services for the Secretary’s Conference to Develop a National Action Plan on Breast Cancer for the Office of the Secretary at HHS

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